Operations Support Specialist (Remote) – 20 hrs/wk – Full-Time Potential

Other Jobs To Apply

No other job posts for this day.

Company Overview
NatStar Defense is a dedicated team of professionals providing solutions for customers with demanding specifications and tight deadlines. Since its founding, the company has evolved into a trusted supplier of specialized metal parts for defense and commercial sectors, with a strong commitment to supporting warfighters and ensuring safety.

Operations Support Specialist (Remote) – 20 hrs/wk

Role Overview We are seeking a highly organized, process-driven individual to support internal operations, contract administration, and digital file management. This is a 20-hour-per-week role with structured training provided. We are looking for a precision-first professional who finds satisfaction in perfect organization and the consistent execution of daily systems.

Schedule & Availability

  • Hours: 20 hours per week (Monday – Friday).
  • Fixed Window: 8:00 AM – 12:00 PM.
  • Reliability: Strict adherence to this daily 4-hour block is required to support morning operational workflows.

Compensation & Growth

  • Training Rate: $19.00/hour (First 90 days).
  • Post-Training Rate: $22.00/hour + monthly technology stipend.
  • Future Potential: While starting at 20 hours, we are looking for a candidate with the capacity to transition toward full-time status as business needs and workload evolve.

Core Responsibilities

  • Maintain and audit structured tracking systems in Excel.
  • Standardize and manage digital archives in OneDrive.
  • Coordinate vendor and contract documentation workflows.
  • Monitor internal logs to identify and proactively flag data inconsistencies.
  • Provide administrative support to the Office Manager as needed.
  • Additional tasks as needed.

Education

Associate’s or Bachelor’s degree preferred. Fields such as business, accounting, supply chain, operations, or similar disciplines are helpful but not required. Candidates with strong organizational, technical, and administrative skills will be considered regardless of degree field.

Required Skills & Traits

  • Highly Efficient: Ability to manage a high volume of tasks quickly without sacrificing quality.
  • Very Organized: A natural affinity for structured systems, naming conventions, and order
  • Extreme Detail Orientation: Ability to catch errors that others miss.
  • Excel Proficiency: Comfortable with sorting, filtering, and basic formulas.
  • Communication: Elite written English and professional email etiquette.
  • Process Discipline: Able to follow complex, multi-step directions without deviation.

MANDATORY APPLICATION INSTRUCTIONS

Please include a short cover letter with your application. In your cover letter, kindly address the following:

Favorite Excel Shortcut
Share your favorite Excel shortcut and briefly explain why you find it useful.

Attention to Detail Scenario
If you noticed conflicting dates between a vendor contract and a tracking spreadsheet, what would be the first step you would take to resolve the issue?

Please also include the phrase “Precision Matters” somewhere in your cover letter.

We kindly ask that applicants not contact the office by phone regarding this position.

Pay: $22.00 per hour

Application Question(s):

  • What is your highest level of education?
  • Have you held a job previously that you feel would prepare you for this job? If so, please provide details on the job and how it would prepare you for this job.
  • Are you familiar with Excel, One Drive, SharePoint, or Outlook? If so, which ones and what is your level of familiarity?
  • Do you have experience working with maintaining order tracking systems? If so, please provide details on your experience.
  • This is a part-time job. What is your ability to increase hours if needed?

Work Location: Remote

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...