Collections Processing Assistant II - Shared Services Sorting and Delivery

Other Jobs To Apply

No other job posts for this day.

Description


Overview
The BookOps Logistics Department is primarily responsible for receiving, processing, sorting, and delivering all new and circulating materials for 150 branches across 4 boroughs which comprise the BookOps member libraries. The workload volume for the Logistics Department is exceptionally high. These materials are all in high demand and selected to meet the needs of the communities of New York. This service level is a foundation of NYPL’s Strategic goal of “More People Reading More.” It is made possible through the full staffing and leveraging of this unit. The unit supports countless projects aligned with Learning, Creating, and Reading.

This Collections Processing Assistant II (CPA2) serves three departments within Bookops Logistics Operations: Receiving and Processing, Sorting, and Distribution. The primary function of this role is to ensure the timely delivery of library materials to the BookOps member libraries. The significant steps involved in this process are receiving, transporting, processing, shelving, sorting, and delivering library materials accurately and timely. CPAs can work across any of these departments.

Responsibilities
Reporting to the Manager of Sorting and Distribution, the Collections Processing Assistant II will:
  • Work with manual and automated systems to accurately sort library materials, supplies, and inter-branch mail.
  • Prepare print and non-print library materials for circulation (separate and shelve new materials, link records, label materials, cover library books for preservation, etc
  • Receive and vet materials in the Integrated Library System (ILS).
  • Transport book trucks and other book containers to designated destinations.
  • Separate designated materials and stage them for delivery.
  • Sort and deliver mail and packages throughout the building.
  • Perform mailroom duties at other library locations when necessary.
  • Vet and accept incoming materials from USPS, UPS, and other vendors.
  • When necessary, work within other BookOps logistics units to serve our patrons.
  • Work on specialized projects as they arise.
  • Perform other related duties as required.

Required Education, Experience & Skills


Required Education & Certifications
  • High school graduation or high school equivalency certification
Required Experience
  • Experience working in a fast-paced environment.
  • Familiarity with Sierra.
Required Skills
  • Ability to follow written and verbal instructions.
  • Ability to process a large quantity of work while maintaining a high degree of accuracy.
  • Strong organizational skills and ability to manage multiple tasks simultaneously.
  • Successfully demonstrated ability to work independently or in a team environment.
  • Demonstrated flexibility, reliability, punctuality, and attention to detail.
  • Data entry knowledge.
  • Knowledge of Microsoft Word, Excel, and Google Drive.
  • Must be able to lift 50 lbs.
  • Must be able to push a loaded book cart
Managerial/Supervisory Responsibilities
  • Alert the supervisor if there’s a mechanical issue with our equipment.
  • Assist the supervisor in finding missing interoffice mail and packages.

More...


Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
  • Be Helpful to patrons and colleagues
  • Be Resourceful in solving problems
  • Be Curious in all aspects of your work
  • Be Welcoming and Inclusive
Work Environment
  • Office Setting
  • Warehouse Environment
Physical Duties
  • Operates Manual and Electric Pallet Jacks
  • Works with an Automated Sorting Machine
  • Lifting up to 50 lbs. Required
Pre-Placement Physical Required?
Yes

Union/Non Union
Local 1930

FLSA Status
Non-Exempt

Schedule
  • 35 hours per week
  • Monday - Friday
This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).


About The New York Public Library

The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at
Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...