Description

The Department of Community Health Sciences in the Cumming School of Medicine invites applications for a Administrative Coordinator. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

Reporting to the Directors of the Centre for Health Policy, the Administrative Coordinator coordinates activities and administrative tasks with multiple internal and external partners across the Centre for Health Policy and the O'Brien Institute for Public Health. The Administrative Coordinator experiences work of varying complexity, often involving confidential issues and driven by deadlines.

Summary of Key Responsibilities (job functions include but are not limited to):

• Develops, coordinates, and carries out administrative activities for the Centre for Health Policy and the O'Brien Institute for Public Health leadership team
• Facilitates invoice payment through PeopleSoft, processing and tracking of project funds and coordinates financial aspects related to research projects
• Liaises with Research Accounting about project changes and/or updates
• Help support meeting coordination across the Centre for Health Policy and O'Brien Institute for Public Health, including scheduling, coordinating facilitators and presenters, agenda distribution, and logistical support on Zoom or in person when possible
• Sets up meetings and prepares and distributes materials as required
• Provides advisory, administrative, and logistical assistance to the leadership of the Centre for Health Policy and O'Brien Institute for Public Health
• Supports gathering and formatting of documents, CVs, and other materials for grant applications as required
• Helps manage room-booking calendar
• Assists in the coordination of multi-site group meetings (including catering, teleconference and videoconference set-ups) and the preparation of related meeting materials
• Support submission of expenses
• Support for research and conference travel, including booking travel and accommodation and reconciliation of travel expenses

Qualifications / Requirements:

• Post-secondary education and/or a combination of related experience and training
• Several years of demonstrated experience in an administrative role in the research, policy or health care environment
• Experience working with Salesforce would be considered an asset
• Knowledge of the University of Calgary processes and procedures
• Experience with University of Calgary systems (i.e., Peoplesoft) is an asset
• Strong attention to detail and professionalism in all aspects of the work
• Strong communication, organizational, problem solving, and interpersonal skills
• High level of flexibility and ability to adapt to changing workloads and priorities
• A fast learner, able to work independently with appropriate instruction and minimal supervision
• Makes decisions, problem solves independently
• Ability to receive direction, collaborate with others, and work effectively in teams to achieve agreed upon goals
• Ability to communicate well with colleagues from various disciplines and external collaborators within a complex initiative
• Must be able to maintain strict confidentiality
• Ability to work in an environment of continuous change and growth
• Familiarity with computer programs including MS office, Teams, Zoom, PeopleSoft, and Salesforce

Application Deadline:  March 20, 2026

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. 

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (oic@ucalgary.ca) and requests for accommodations can be sent to People & Culture (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. 

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.